{"id":67587,"date":"2023-11-14T18:02:24","date_gmt":"2023-11-14T21:02:24","guid":{"rendered":"https:\/\/eldorado.hmldev.com.br\/en\/blog\/"},"modified":"2023-11-14T18:03:07","modified_gmt":"2023-11-14T21:03:07","slug":"best-communication-practices-for-enhancing-the-project-managers-ownership","status":"publish","type":"post","link":"https:\/\/eldorado.hmldev.com.br\/en\/blog\/best-communication-practices-for-enhancing-the-project-managers-ownership\/","title":{"rendered":"Best communication practices for enhancing the project manager&#8217;s ownership"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">How long does it take a consultant to realize there are communication problems on a project?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Copying a previously viewed presentation and relying on ChatGPT, it indicated that on average it takes 80 hours to reach the conclusion on the title. For those who manage projects and resources, perhaps, when reading the previous sentence, you replaced the word hours with seconds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since communication is the core business, the project manager&#8217;s most crucial premise is to achieve resource engagement with a clear understanding of the project till the deadline. Therefore, we will share a story that illustrates organizational efficiency, which brings the benefits of the project, in addition to promoting a practice of ownership, whether for internal or external customers.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-67577\" src=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/scrum-framework-with-sdo-logo-9.29.23-1-300x150.png\" alt=\"\" width=\"342\" height=\"171\" srcset=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/scrum-framework-with-sdo-logo-9.29.23-1-300x150.png 300w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/scrum-framework-with-sdo-logo-9.29.23-1-768x384.png 768w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/scrum-framework-with-sdo-logo-9.29.23-1.png 900w\" sizes=\"auto, (max-width: 342px) 100vw, 342px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Without getting deeper into project management, the Scrum framework presents two very important \u201cboxes\u201d that will be our base:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Daily Scrum: Periodic meetings with team members<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Product\/Sprint Backlog: Tasks we need to perform<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In the example we are discussing, the project involves field-testing, certification, Dog Fooders, AI, Product Tests, Modem and Network teams. There are many teams, and they all collaborate on various activities, some sequentially and others simultaneously.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At this point, \u201cDaily Scrum\u201d needs to materialize. In this case, given the characteristics of the project and tasks, \u2018daily\u2019 became \u2018weekly\u2019, calling all stakeholders to the meeting that has remote or local access.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Would only this meeting reach the goal of our business?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If only participating in meetings guaranteed the good execution of projects, we would live in meetings. However, we know that unproductive and unfocused conferences only contribute to wasting time and dispersing what is important.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-67579\" src=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1-300x184.png\" alt=\"\" width=\"344\" height=\"211\" srcset=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1-300x184.png 300w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1-1024x629.png 1024w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1-768x472.png 768w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1-1536x944.png 1536w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/Screen-kanban_board-1.png 1848w\" sizes=\"auto, (max-width: 344px) 100vw, 344px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In this way, we made use of the Kanban Board, which, in our case, is integrated with the Jira tool:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All activities are created as tasks in Jira and then imported into the Kanban board, exactly as shown in the previous image.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The advantage of creating tasks in a Jira project is the possibility of linking the person responsible for each task, making comments and monitoring so that you have the entire record in one place available to consult at any time, attach documents\/images, manage due dates and task status.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With the Kanban Board, we gained visibility, in terms of fun. We forgot the PowerPoint Slides and the Excel spreadsheets. With the current tasks, delayed items and upcoming activities organization progress, all in one framework, gives the project a reality check and easily directs actions to those responsible.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-67581\" src=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-300x169.jpg\" alt=\"\" width=\"353\" height=\"199\" srcset=\"https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-300x169.jpg 300w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-1024x576.jpg 1024w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-768x432.jpg 768w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-1536x864.jpg 1536w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-2048x1152.jpg 2048w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-1280x720.jpg 1280w, https:\/\/eldorado.hmldev.com.br\/wp-content\/uploads\/2023\/11\/powerbi-001-1-1-1920x1080.jpg 1920w\" sizes=\"auto, (max-width: 353px) 100vw, 353px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, to better exploit the meeting, it is essential to have the invitation sent in advance, the list of topics to ensure the spotlight to be discussed and meeting minutes. Moreover, the icing on the cake? We can rely on a data analysis tool, such as Power BI or Google Analytics.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The objective of these tools, used for management reports, is to focus on proficient information, converting extensive texts into graphs and tables that are accessible and practical to read, concise and visually attractive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using the tools above, a compilation of good management practices, it is possible to:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1 &#8211; Obtain effective results in communication between teams, resolving issues during the meeting and avoiding endless email exchanges.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2 &#8211; Increase resource involvement, highlighting the importance of focusing on delivery. Frequently, it is necessary to go beyond conventional roles to achieve this goal. It is important to note that this type of attitude helps the resource stand out both in the institution and in the project.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">3 &#8211; Standardize performance between projects from the same client to have consistency in deliveries.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">4 &#8211; In cases where there is a project leader and the PM (Project Manager) responds to him, the application of this methodology will allow this leader to be called in case of any need for escalation and not for secondary issues that the PM can resolve.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">5 &#8211; Provide management quality visibility through reports and task details on the Kanban board.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By adopting this process, we will be able to optimize time, improve communication and reinforce the Project Manager&#8217;s commitment to the client, whether internal or external.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>How long does it take a consultant to realize there [&hellip;]<\/p>\n","protected":false},"author":51,"featured_media":67581,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[115,121,146],"tags":[],"coauthors":[221],"class_list":["post-67587","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-agile-methodologies","category-transformacao-digital-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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